Encino Charter Elementary School - School Site Council / Charter Leadership Council Bylaws

Encino Charter Elementary School School Site Council/ Charter Leadership Council Bylaws

Encino Charter Elementary School School Site Council/ Charter Leadership Council




Article I – Duties of the Encino Charter Elementary Governance Council


The School Site Council/Charter Leadership Council of Encino Charter Elementary School, hereafter referred to as the council, shall carry out the following duties:

  • Obtain recommendations for, and review of the proposed Single Plan for Student Achievement.

  • Develop and approve the plan and related expenditures in accordance with all state and federal laws

    regulations and the Local Control Funding Formula (LCFF).

  • Provide ongoing review of the implementation of the plan with the principal, teachers and other school

    staff members

  • Make modifications to the Single Plan (SPSA) when needed

  • Submit modified SPSA for approval by the full council

  • Conduct an annual evaluation of progress toward meeting the school goals as identified in the SPSA

  • Conduct an annual evaluation of progress toward meeting the school goals as identified in the Charter

    Petition, in preparation for the annual Charter Oversite Visit, conducted by LAUSD.

  • Members of the (Charter School’s) governing council, any administrators, managers, or employees, and

    any committees of the Charter School shall comply with federal and state laws, nonprofit integrity standards and LAUSD’s Charter School policies and regulations ethics and conflicts of interest and all LAUSD ethics codes.


Article II – Composition of the Encino Charter Leadership Council


The Encino Charter Leadership Council/School Site Council shall consist of 12 members: Four Certificated staff members, 1 classified staff member, and the Principal, for a total of six staff members. Six parent or community members will be elected for two year terms. The twelve member board will have parody between staff and community/parent members. The school will have alternates determined by the school.


         Term of Office:

  • Council members shall be elected for two (2) year terms.

  • Terms will be staggered, so that only three positions will be up for election each year.


         Voting Rights:

  •  Each member is entitled to one vote and may cast that vote on any matter submitted to a vote of the council. Absentee ballots shall not be permitted.


  • Termination of Membership: The council may, by an affirmative vote of two-thirds of all its members, suspend or expel a member. Any elected member may terminate his or her membership by submitting a written letter of resignation to the council chairperson.


  • Transfer of Membership: Membership on the council may not be assigned or transferred


  • Vacancy: Any vacancy on the council occurring during the term of a duly elected member shall be filled by:             regular elections, or the seating of a previously elected alternate member to fill the remainder of the term of the vacant seat.

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Article III – Officers of the Charter Leadership Council/School Site Council Officers


The SSC/CLC of Encino Charter Elementary School shall have as its officers a Chairperson, Vice-chairperson, Secretary and Parliamentarian.




        The Chairperson shall:

  • Preside at all meetings of the SSC/CLC

  • Sign all letters, reports and other communications of the council

  • Perform all duties ascribed to the office of the chairperson

  • Have other such duties as are prescribed by the council


  • The Vice-Chairperson shall: 

  • Represent the chairperson in assigned duties

  • Substitute for the chairperson in his or her absence


         The Secretary shall:

  • Keep minutes of all regular and special meetings of the SSC

  • Transmit true and correct copies of the minutes of such meetings to the council members

  • Provide all notices in accordance with the bylaws and regulations of LAUSD

  • Be custodian of the records of the council

  • Perform other such duties as assigned by the Chairperson or Council


         The Parliamentarian shall:

  • Assist Chairperson in ensuring all rules & bylaws are followed

  • Be knowledgeable about bylaws of the committee, parliamentary procedures, Robert's Rules of Order and the California Open Meeting (Greene Act)

  • Participate in planning of the agenda

  • Assist the Chairperson as requested


Election and Terms of Office:

The School site council of Encino Charter Elementary School shall have as its elected annually, within six weeks of the beginning of the school term. 


Removal of Officers:

Any officer may be removed from their office by a two-thirds vote of all the members


Vacancy in Office:

A vacancy in any office shall be filled at the earliest opportunity by a special election of the council, for the remaining portion of the term of office.

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Article IV – Committees



The council may establish and abolish sub-committees of their own membership to perform duties as shall be prescribed by the council. At least one member representing teachers and one member representing parents shall make up the subcommittee. No sub-committee may exercise the authority of the council.


Standing and Special Committees:

The council may establish and abolish standing committees or special committees with such composition and to perform such duties as shall be prescribed by the council. No such committee may exercise the authority of the council.



Unless otherwise determined by the council, the council chairperson shall appoint members of standing or special committees. A vacancy on a committee shall be filled by appointment made by the chairperson. The council shall determine the terms of office for members of a committee.



Each committee may adopt rules for its own governance so long as they are not inconsistent with the bylaws or rules of the SSC/CLC or the LAUSD governing board. A majority of the members of the committee shall constituent a quorum, unless otherwise determined by the council. All parts of the Brown Act will be adhered to . The act of a majority of the members present shall be the act of the committee, provided a quorum is in attendance.


Article V – SSC/CLC Meetings


The council shall meet monthly for at least eight meetings during the school calendar year. This meeting day and date will be set by the council at the beginning of the term, and will be consistent throughout the year. Special meetings of the council may be called by the chairperson or by a majority vote of the council. The council shall hold its regular meeting at a facility provided by the school and at a location within the jurisdiction of the LAUSD Board. The facility provided should be assessable to the public including handicapped persons.


Notice of Meetings:

Written public notice shall be given at least 72 hours in advance of the meeting. Changes in the established date, time or location shall be given special notice. All required notices shall be delivered to council and committee members no less than 72 hours, and no more than 30 days in advance of the meeting personally, in writing, by telephone, by mail, or by email or text.page3image21768 page3image21928 page3image22088 page3image22248 page3image22408


The act of a majority of the members present shall be the act of the council, provided a quorum is in attendance, and no decision may otherwise be attributed to the council. A majority of the members of the council shall constitute a quorum.


Conduct of Meetings:

Meetings of the council shall be conducted in accordance with the rules of order established by Education Code Section 3147 ©, and with Robert’s Rules of Order or an adaptation thereof approved by the council.


Meetings Open to the Public:

All meetings of the council, and of committees established by the council, shall be open to the public. Notice of such meetings shall be provided in accordance with Section C of this article.


Article VI – Amendments


An amendment of these bylaws may be made at any regular meeting of the council by a vote of two-thirds of the members present. Written notice of the proposed amendment must be submitted to council members at least 15 days prior to the meeting at which the amendment is to be considered for adoption. All amendments to the bylaws are subject to district approval.

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